Staff Privacy

Privacy Policy for Staff of AWME/Charis Bible College

December 2019

Who are we?

This privacy policy is valid for the services offered by Andrew Wommack Ministries – Europe (hereafter ‘AWME’, ‘we’, ‘our’ or ‘us’), encompassing Charis Bible Colleges in the UK (hereafter ‘Charis’).

Charis Bible College Walsall is owned and operated by Andrew Wommack Ministries Europe (AWME). A company limited by guarantee and registered in England and Wales No. 6569927. A charity registered in England and Wales No. 1124541 and registered in Scotland No. SC047326

We are registered as a Data Controller with the Information Commissioners Office, our registration is ZA048811 and our address is:

Grace International Centre, Leamore Lane, Walsall, WS2 7SP

Under data protection law you have rights and we want to make sure that we are treating your personal data with the care it deserves to be treated with and that you are fully informed. As such, if you have questions you can ask us at dataprotection@awme.net.

What is this Privacy Policy for?

This privacy policy for staff and volunteers of Andrew Wommack Ministries Europe (AWME) and Charis Bible College Walsall. This policy is an addendum to the main AWME/Charis Privacy Policy, which you can read here, https://awme.net/policies/privacy-policy.

Should you have any questions about any information contained in this policy, please do not hesitate to contact us. You can either use the email address above or the contact details at the bottom of this notice.

AWME & Charis need to collect and process certain information about you for various reasons. This section outlines the type of information that is collected.

What Data

What we use it for

Legal Condition

Legitimate interests

Name, basic employment data (address, contact details, emergency contact, DOB, NI number, signature)

* Maintain accurate records

* Performance of your contract

* HR and business administration purposes, engender culture

* Statutory obligation

Recruitment records (CV, right to work, test results, interview notes)

* Assess suitability and determine job offer

* Performance of a contract

* Comply with legal obligations and regulatory requirement

*Legal obligation

* HR and business administration processes

*Legitimate interest

* Assess the suitability and cultural fit for the business

Offer letters, contracts, terms and related correspondence

*Maintain records for contractual obligations and contractual rights

* Legal obligation

* HR and business administration purposes

*Performance of a contract

Financial and taxation information

*To pay employees/drivers and pay tax

*Statutory obligation

*HR and business administration purposes

*Performance of a contract

Photo or video footage

*Events, marketing material, website and promotional video, CCTV footage

*Explicit consent

*Security and identification

*Legitimate interests

*Ensure staff can be identified to students and visitors

Disciplinary and grievance records

*Maintain records of disciplinary and grievance

*Legitimate interests

*Manage and maintain an effective working environment

*HR and business administration

*Performance of a contract

Sickness and absence records

*To maintain records of absence

*Performance of a contract

*Manage statutory and contractual sick pay

*Legal obligation and contractual obligation

*To meet H&S requirements

*Statutory requirement and exercise rights under employment law

*HR and business administration purposes

* Performance of a contract

Performance and appraisal records

*Maintain, manage and improve performance

*Legitimate interest

*Maintain and improve the performance of the business

Personal email addresses

*Communication via

* Legitimate interests

* Keep you abreast of changes that may affect you

Voice recordings

*Call recording

*Legitimate interests

* Provide information to the customer at the start of the call and for training/monitoring purposes.

Driving license and vehicles details

*Ensure you are legally able to drive a vehicle on AWME Business or driving an AWME

*Legal obligation.

The length of time we keep your personal data for greatly depends on the reason we collected it in the first place. We will only retain if for the length of time necessary to achieve that purpose, unless the law requires us to retain it for longer.

In some cases, this will only be whilst you are an employee or volunteer. Some other information, such as payment records, we will retain for 7 years (because we are required to do so by law).

There are several organisations and individuals that we are required to share your information with for various reasons. They are:

  • Board members: At times, some of your personal information will need to be passed on to members of the board. Please note, that some of the board members are located outside of the European Economic Area (EEA).
  • Other AWM/Charis locations: Whilst the vast majority of your personal information will never be shared with any other part of Andrew Wommack Ministries, some information, including as an example your name, will be passed on to other AWM offices or Charis campuses around the world, including some that are not located in the EEA.
  • HMRC: For tax purposes, some of your details need to be shared with HMRC.
  • Payroll company and pension provider: We currently use an external Payroll company to process payment of your salary and set up and manage the workplace pension.
  • Insurance companies: In the interest of your safety, and that of AWME, we occasionally have to share some of your personal details with our insurance companies.
  • Financial auditors: Once a year we carry out a financial audit, and as part of that audit, some of your personal information may need to be made available to the auditing company.
  • Solicitors: Should the situation arise, some of your personal information may need to be passed on to a solicitor.
  • Travel companies: We may also need to share your personal information, including passport and work visa details, with any organisations that we make travel or accommodation arrangements with on your behalf.
  • Training companies: If AWME is registering your attendance on a training course, this may necessitate us passing on some of your personal data.
  • Suppliers/Contractors: If you are to be the main contact for a supplier, or on a list of possible contacts, such as in the case of the security alarm system needing to contact someone out of hours because the alarm has been triggered, some of your personal information will need to be provided to the relevant supplier.

In addition, we may be required to share your information with emergency services, such as health professionals, should you require emergency care, or with the legal authorities should this become necessary as part of a criminal investigation.

Finally, some of the buildings we occupy as Charis Bible College are rented from other organisations. Whilst we do not share your personal data with these organisations, they may operate CCTV systems which will capture your images. The handling of these images is outside of our control.

To have access to your data and know why we process it?

We have written this privacy policy with the view of informing you as to what personal data of yours we process, why we process it, what lawful basis we are relying on to do so, whether we share it with others, your rights in relation to its processing and more. It is your right, should you wish to, to find out specifically what data we hold on you. If this is the case, the easiest way to do this is to get in touch by emailing us at dataprotection@awme.net. We would really appreciate it if you could use this form, as this will help identify all the information that we hold on you as quickly as possible. However, you do not need to use the form; you can also make a call, ask in person or send an email stating that you wish to do a subject access request. Please be aware though that should you send your request in any of these ways, we will probably need to ask for some additional information to make sure the request is valid. A such, using the form will make the process quicker and easier for you.

If you object to the way we use your personal data:

There are a couple of occasions where you might object to us processing your data. They are:

Direct Marketing: At some stage, you may have signed up for marketing communications. If you have changed your mind about receiving these, that’s OK; you can either unsubscribe in the email or inform us in another way that you no longer want to receive communications of this kind.

You can email us in this regard at mailinglist@awme.net.

Legitimate Interests: If we have used our legitimate interests as the reason to process your personal data and you feel that your legitimate interests outweigh ours, please get in touch. We will revisit the original balancing test we carried out and do a re-test.

If, after doing the re-assessment, we believe we have a compelling reason to retain and process your data, we will write to you and keep you informed of the decision.

Right to erasure, for us to delete the data we hold on you

There might be occasions where you wish to exercise your right to erasure. These could be if we no longer need your personal data for the purpose it was collected for, if you wish to withdraw consent you have previously given us, if we are relying on legitimate interests or if you object to the processing and our grounds for doing so are not sufficient.

It could also be if your objecting to direct marketing or if you think we’ve processed your data in an unlawful manner.

In any of these cases, please contact us at dataprotection@awme.net and we will action your request as quickly as possible.

What if the data you hold on me is inaccurate?

We want to make sure that all the data we hold on you is accurate and up to date. If you think any of it is not, please let us know, we will make every reasonable effort to correct it.

Contact information and complaints

We trust that this policy is helpful to you and gives you a clear idea of how we handle your personal data. Should you wish to discuss this policy, please contact the Data Protection Compliance Manager.

Should you subsequently still not be satisfied, you are entitled to lodge a complaint with the Information Commissioner’s Office (ico), which is the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals. You can contact the ico via their website: https://ico.org.uk/